You can't manage what you don't track.
Ready to simplify your tool management?
ToolMate helps you catalog, track, and manage your tools effortlessly — from calibration and maintenance to damage reporting. Stay compliant, organized, and audit-ready.
Track it now, thank yourself later
Quick. Easy. Available.
Leave behind Excel spreadsheets and fragmented filing systems for tracking service history, certifications, upcoming service dates and operating documents. Quickly & securely onboard your tools and equipment to the cloud, giving your team instant access to actionable information ensuring every tool remains safe to use and in optimal working condition.
Add Tools in Seconds
No hoops, no delays — onboard single or multiple copies of tools fast with unique serial numbers, in-service dates and more.
Instant Data Access
Scan QR codes or NFC tags to pull up service history, certifications, or maintenance records.
Ensure Compliance
Never miss a service, calibration, or certification date — record the results in ToolMate for future audits.
Powerful features for modern automotive service teams
Manage every tool from one simple app
ToolMate brings together everything you need to track, maintain, and organize your tools — from documentation to service history. Save time, reduce downtime, and stay in full control with a system designed for automotive repair operations.
Documentation
Keep all your tool documents in one place. Centralize every spec sheet, repair guide, and manual. With ToolMate, your team can find the right documentation instantly — simplifying audits, onboarding, and tool maintenance.
Location Management
Quickly find high-value tools when it matters. Manage each tool's location to reduce loss and improve efficiency, so teams spend less time searching and more time repairing.
Compliance
Stop guessing. Know quickly when equipment was last serviced or calibrated and when certifications or warranties expire. ToolMate centralizes service history, calibration and certification records, and alerts you to upcoming and overdue actions. Reduce downtime, improve operator safety, stay compliant, and confidently respond to audit requests.
Damage Reporting
Flag and report damaged tools instantly. Quickly report damage, add notes or photos, and remove tools from service until repaired or replaced. Reduce risk and keep your equipment reliable, safe, and ready for use.
Check-in / Check-out
Keep track of unique and high-value tools. Improve technician efficiency by identifying who currently has a tool and enabling quick contact, letting technicians move on to other tasks confident they'll be notified when the tool is checked back in.
Extended Warranty
Identify coverage and streamline repairs. Give technicians immediate visibility into warranty coverage. Attach warranty documents, service contacts and claim reference numbers directly to each tool so coverage can be confirmed, repairs requested, and payment secured.
Cycle Count
Verify inventory with regular cycle counts. Stay accurate without disrupting work. ToolMate helps you schedule quick periodic checks to confirm tool counts, locations, operational status and uncover maintenance needs.
Plans & Pricing
Choose the Right Plan for Your Team
Start free and scale as your needs grow.
Free
AD supportedBilled monthly
- Ad Supported
- Single User
- QR Code & NFC Support
- URL links to Documents
- Certification & Calibration support
Business
Ad-freeBilled monthly
- Ad Free
- Multiple Users
- QR Code & Enhanced NFC Support
- Upload PDF copies of Documents
- Scheduled Maintenance support
For franchises, dealer groups, and OEMs
Enterprise
Built on a foundation of 25+ years developing OEM automotive applications, ToolMate Enterprise supports custom data integration, tool libraries, dedicated tenancy, single sign-on, advanced security permissions, and multi-language support for global teams. Contact us to see how ToolMate Enterprise can enable seamless tool management across your organization.
Take control of your tools today.
Scalable. Reliable. Secure.
Originally developed in 2020 to support a leading automotive client's special tools program, ToolMate has evolved into a mobile-first app. Try it today to simplify tool management, ensure compliance with OEM and industry standards and reduce asset-related risks.
Yes. ToolMate offers a free plan that lets you explore core features such as documentation management, service history, QR code scanning, and certification/calibration history tracking.
QR codes can be scanned with any smartphone camera, while NFC tags require NFC-enabled devices but offer faster, tap-to-scan functionality. Both provide instant access to tool information.
Currently, this feature is exclusive to Enterprise customers.
ToolMate helps you stay compliant by tracking calibration and certification dates, service history, and storing links to supporting documents. Easily report and act on tools with overdue calibrations or certifications, ensuring you're always audit-ready.
Enterprise plans are tailored to meet specific customer needs, with customized support designed to ensure your success.
We chose a squirrel because of its exceptional spatial memory, which lets it cache and later recall thousands of nuts and seeds. This mirrors how our software reliably tracks your tools and supporting documents.
Additionally, squirrels move quickly and navigate complex environments with ease. Our application provides the same agility, letting you handle assets confidently, no matter how large your organization is.
Transform your tool management, today
If you have an Android or iOS mobile device, you're just a few clicks away from unlocking a more efficient, streamlined, and compliant tool management solution.
